APPENDIX
I.
FY2000 POSITIONS ESTABLISHED
Internal
Appointments:
-
Access
Services Division Head: Shirley Cavanagh
-
Information
Services Division Head: Susan Miller
-
Technical
Services Division Head: Cindy Schofield-Bodt
-
Special
Collections Librarian: Paul Holmer
-
Instruction
Coordinator: Clara Ogbaa
-
Electronic
Resources Coordinator: Susan Clerc
-
Business
Reference Librarian: Diane Tomasko
New
Positions:
-
Library
Technical Assistant – Evening Circulation Supervisor: Karl Groneman
-
Library
Technical Assistant – Information Services Assistant: Thomas McCormack
Southern
Connecticut State University
Hilton C. Buley Library
Access
Services Division Head
Position
Summary: The
Access Services Division Head plans, organizes, and directs access services
operations – circulation, interlibrary loan, document delivery, stack management,
and inventory. Responsible for
setting goals and planning for their implementation and assessment, evaluating
new services and technologies, personnel management, and budgeting for the division.
Responsible for the overall progress and quality of support offered by
the units in the division, for providing leadership in the units’ continued
development, and contributing leadership to the development of the library as
a whole.
Supervision
Received: Reports
to the Director of Library Services.
Supervision
Exercised: Supervises
all Access Services Division professional and support staff.
Detailed
Statement of Responsibilities:
- Conducts workflow
analyses, evaluates staffing and training needs, encourages teamwork, and
organizes division personnel in a collective bargaining environment.
- Assesses needs,
prepares budget requests and justifications, and monitors spending of division
operating funds.
- Responsible for
qualitative and quantitative data collection and analysis in assessing and
evaluating access services, and using this data to design new services and
policies.
- Oversees public
spaces in the library building to ensure that they are appropriately equipped,
maintained, and utilized; monitors the library’s adherence to ADA guidelines,
safety and security standards, and other facilities regulations.
- Serves as a member
of the Library Advisory Council, advising the Director of Library Services
on access service issues and contributing to the overall evaluation and development
of library services.
- Develops and maintains
written policies and procedures, prepares regular reports, and responds to
inquiries, surveys, and questionnaires related to division activities.
- Participates in
library outreach, public relations, and fundraising initiatives.
- Participates in
general library orientations and tours; may participate in reference, instruction,
and departmental liaison activities.
- Maintains communication
with counterparts in the CSU system and participates in system-wide planning
and development.
- Participates in
library and university-wide activities.
- Participates in
local, regional, and national professional organizations for the dual purpose
of maintaining/enhancing professional expertise and of contributing to the
field of librarianship.
Southern
Connecticut State University
Hilton C. Buley Library
Information
Services Division Head
Position
Summary: The
Information Services Division Head plans, organizes, and directs information
services operations – reference, instruction, and special collections.
Responsible for setting goals and planning for their implementation and
assessment, evaluating new services and technologies, personnel management,
and budgeting for the division. Responsible
for the overall progress and quality of support offered by the units in the
division, for providing leadership in the units’ continued development, and
contributing leadership to the development of the library as a whole.
Supervision
Received: Reports
to the Director of Library Services.
Supervision
Exercised: Supervises
all Information Services Division professional and support staff.
Detailed
Statement of Responsibilities:
- Conducts workflow
analyses, evaluates staffing and training needs, encourages teamwork, and
organizes division personnel in a collective bargaining environment.
- Assesses
needs, prepares budget requests and justifications, and monitors spending
of division operating funds.
- Responsible for
qualitative and quantitative data collection and analysis in assessing and
evaluating information services, and using this data to design new services
and policies.
- Participates in
reference, instruction, and departmental liaison activities.
- Serves as a member
of the Library Advisory Council, advising the Director of Library Services
on information service issues and contributing to the overall evaluation and
development of library services.
- Develops and maintains
written policies and procedures, prepares regular reports, and responds to
inquiries, surveys, and questionnaires related to division activities.
- Participates in
library outreach, public relations, and fundraising initiatives.
- Maintains communication
with counterparts in the CSU system and participates in system-wide planning
and development.
- Participates in
library and university-wide activities.
- Participates in
local, regional, and national professional organizations for the dual purpose
of maintaining/enhancing professional expertise and of contributing to the
field of librarianship.
Southern
Connecticut State University
Hilton C. Buley Library
Technical
Services Division Head
Position
Summary: The
Technical Services Division Head plans, organizes, and directs technical services
operations – collection development, acquisitions, cataloging, and database
maintenance. Responsible for setting
goals and planning for their implementation and assessment, evaluating new services
and technologies, personnel management, and budgeting for the division.
Responsible for the overall progress and quality of support offered by
the units in the division, for providing leadership in the units’ continued
development, and contributing leadership to the development of the library as
a whole.
Supervision
Received: Reports
to the Director of Library Services.
Supervision
Exercised: Supervises
all Technical Services Division professional and support staff.
Detailed
Statement of Responsibilities:
- Conducts workflow
analyses, evaluates staffing and training needs, encourages teamwork, and
organizes division personnel in a collective bargaining environment.
- Assesses needs,
prepares budget requests and justifications, and monitors spending of division
operating funds.
- Responsible for
qualitative and quantitative data collection and analysis in assessing and
evaluating technical services, and using this data to design new services
and policies.
- Participates in
original cataloging and authority control functions; provides leadership in
the operation of the library’s integrated library system.
- Serves as a member
of the Library Advisory Council, advising the Director of Library Services
on technical service issues and contributing to the overall evaluation and
development of library services.
- Develops and maintains
written policies and procedures, prepares regular reports, and responds to
inquiries, surveys, and questionnaires related to division activities.
- Participates in
library outreach, public relations, and fundraising initiatives.
- Maintains communication
with counterparts in the CSU system and participates in system-wide planning
and development.
- Participates in
library and university-wide activities.
- Participates in
local, regional, and national professional organizations for the dual purpose
of maintaining/enhancing professional expertise and of contributing to the
field of librarianship.
Southern
Connecticut State University
Hilton
C. Buley Library
Special
Collections Librarian
Position
Summary: The
Special Collections Librarian develops, organizes, manages, promotes, and provides
reference and research services for special collections and university archival
material. Special collections currently
include the Carolyn Sherwin Bailey Historical Collection of Children’s Books,
a Connecticut history collection, and a small collection of rare books and manuscripts.
Administers the Library’s preservation program for general and special
collections. Plans and coordinates
exhibits highlighting the Library’s collections and services.
Supervision
Received: Initially
reports to the Director of Library Services.
Upon approval of plans for the development of the Special Collections
and Archives unit, the incumbent will report to one of the Library’s Division
Heads.
Supervision
Exercised: May
supervise student employees, as needed.
Detailed
Statement of Responsibilities:
- Formulates, administers,
and evaluates policies and procedures related to the acquisition, arrangement,
description and preservation of archives and special collections.
- Provides reference
assistance and instructional support for those persons seeking to use the
collections; participates in general library orientations and tours.
- Develops and maintains
written policies and procedures, prepares regular reports, and responds to
inquiries, surveys, and questionnaires related to special collections and
archives activities.
- Works closely
with faculty in the Library and the University to acquire special collections
that support the University’s curricular and research needs; assists the Collection
Development Librarian in evaluating gift materials.
- Develops programs
and publicity that promote knowledge of and use of special collections and
archives among campus, local, and other scholarly communities.
- Develops new finding
aids on the world wide web for special collections and archives; updates existing
web information as needed.
- Works in close
cooperation with the cataloging department to insure that special collections
materials are accurately described in the library catalog.
- Administers the
preservation program for the general and special collections.
- Plans and coordinates
exhibits that highlight the Library’s collections and services.
- Participates in
the records management efforts of the University; develops short- and long-range
plans for the development of the University Archives.
- Works closely
with the director in grant writing and fundraising efforts; seeks outside
support for special projects; writes grant proposals and manages grants.
- Establishes and
maintains donor relationships; plays a major role in seeking adequate funding
for the collections.
- Maintains communication
with counterparts in the CSU system and participates in system-wide planning
and development.
- Serves as librarian
liaison for one or more academic departments, providing materials selection
and instructional services in corresponding subject areas.
- Participates in
library and university-wide activities.
Southern
Connecticut State University
Hilton
C. Buley Library
Instruction
Coordinator
Position
Summary: The
Instruction Coordinator provides the leadership, direction, and planning required
for a creative and effective library instruction program, integrating the use
of both print and electronic sources into the curriculum. Responsible for coordinating,
delivering, and evaluating the library instruction program.
Supervision
Received: Reports
to the Information Services Division Head.
Supervision
Exercised: Exercises
functional supervision of support staff and student assistants as necessary.
Detailed
Statement of Responsibilities:
1.
Coordinates library orientation, course-related
instruction, and information literacy support to the academic community;
conducts needs assessment and evaluations of the instruction program.
2.
Leads the instructional services team in formulating goals, developing
policies and procedures, scheduling, and planning.
3.
Works with classroom faculty to integrate information resources in the
university instruction program.
4.
Collaborates with university staff and librarians in support of distance
education programs and Internet courses.
5.
Provides pedagogical development and training for librarians; organizes
and facilitates training for library staff in uses of library technology and
desktop applications; serves as a resource for library colleagues participating
in instruction.
6.
Develops effective outreach and publicity for the instruction program.
7.
Coordinates use and maintenance of instruction facilities.
8.
Develops computer-assisted instructional and promotional materials, including
web pages; assists with web page maintenance.
9.
Participates in reference service and serves as librarian liaison for
one or more academic departments.
10.
Investigates and incorporates emerging instructional technologies.
11.
Participates in library and university-wide activities.
Southern
Connecticut State University
Hilton C. Buley Library
Electronic Resources Coordinator
Position Summary: The
Electronic Resources Coordinator will provide reference service in a cooperative
centralized reference environment and coordinate the overall development and
plan of the Buley Library web site.
In addition, the Electronic Resources Coordinator will coordinate
the evaluation and acquisition of electronic resources for the Library and lead
the Library's web team. The Electronic
Resources Coordinator will participate in the Library's instruction program,
create instructional materials, and participate in collection development in
areas as assigned.
Supervision Received:
Reports to the Information Services Division Head.
Supervision Exercised:
Exercises functional supervision of support staff and student assistants
as necessary.
Detailed Statement of Responsibilities:
- Participates in reference service 10-15 hours per week at the Reference
Desk.
- Leads the Buley Library web team to develop and plan the Library's web site.
- In coordination with the web team, is responsible for the creation of guidelines,
content, and design of the Library's web pages.
- Coordinates the evaluation and acquisition of electronic resources for Buley
Library.
- Develops user guides and instructional materials as needed.
- Oversees maintenance of web pages, including fixing broken links, updating
the database URLs, and helping librarians create and maintain pages.
- Works in collaboration with the Systems Librarian regarding technical support
of the Library's web pages and maintenance of the hardware and software necessary
for the electronic resources of the Library.
- Investigates and incorporates emerging instructional technologies.
- Participates in library and university-wide activities.
Southern
Connecticut State University
Hilton C. Buley Library
Business Reference Librarian
Position Summary: The
Business Reference Librarian will provide reference service in a cooperative
centralized reference environment, as well as specialized reference services
for the School of Business faculty and students.
The Business Reference Librarian will serve as liaison with the SCSU
School of Business, developing the Library's collections in these areas.
The Business Reference Librarian provides general and subject-specific
instruction, and creates instructional materials and web pages in the areas
of accounting, management, marketing, economics, finance, and management information
systems.
Supervision Received:
Reports to the Information Services Division Head.
Supervision Exercised: Exercises
functional supervision of support staff and student assistants as necessary.
- Participates in reference service 10-15 hours per week at the Reference
Desk.
- Acts as liaison between Buley Library and the SCSU School of Business.
- Provides specialized reference services for the faculty and students of
the School of Business.
- Promotes and provides library user education in support of business courses,
and in other disciplines as needed.
- Develops user guides and instructional materials as needed.
- Creates appropriate web pages for the Buley Library web site.
- Develops the Library's collections in the fields of accounting, management,
marketing, economics, and finance, including print and online resources.
- Participates in library and university-wide activities.
Southern
Connecticut State University
Hilton C. Buley Library
Library
Technical Assistant – Evening Circulation Supervisor
General Description: Supervises
evening operations of the circulation desk, the periodicals information desk,
and stack maintenance activities. Performs related duties as assigned.
The work schedule is Sunday through Thursday evenings, subject to change
during the summer session, semester breaks and exam periods.
Supervision Received:
Works under the general supervision of the Circulation Librarian.
Supervision Exercised:
Exercises functional supervision over 3 to 5 student library assistants.
Detailed Statement of Duties and Responsibilities:
- Charges, renews, and discharges library materials using manual and automated
systems.
- Determines shelving arrangements for library materials; supervises shelving
of books and other library materials; monitors proper arrangement of materials.
- Assists in the coordination of student assistants, including training, daily
scheduling, and maintenance of
time sheets.
- Shares in the responsibility of processing money received from overdue fines
and various fees.
- Assists patrons in locating library materials, searches library for missing
materials, retrieves material as requested.
- Processes
reserve materials according to established procedures.
- Directs users to appropriate
areas of the library, handles questions and complaints, and deals tactfully
with library patrons.
- Assists in opening and/or closing the library building.
- Performs related duties such as typing various reports, operating photocopiers
and microform reader printers, locating and filing materials, enforcing library
policies, packaging books and materials for shipping, processing mail and
answering phones, etc.
Southern
Connecticut State University
Hilton C. Buley Library
Library
Technical Assistant – Information Services Assistant
General Description:
Provides general clerical support for reference and instruction functions.
Supervises operations of the circulation desk, the periodicals information
desk, and stack maintenance on Saturdays, and at other times as needed.
The normal work schedule is Tuesday through Saturday, subject to change
during summer session, semester breaks, and exam periods.
Supervision Received: Works under
the general supervision of the Information Services Division Head.
Supervision Exercised:
Exercises functional supervision over 3 to 5 student library assistants.
Detailed Statement of Duties and Responsibilities:
- Assists in reference collection development, checking holdings, monitoring
orders, maintaining budget records, and confirming accuracy of cataloging
records when materials are received.
- Shelves and files reference materials; maintains proper arrangement of materials.
- Assists in the hiring and supervision of student assistants, including training,
daily scheduling, and maintenance of time sheets.
- Assists in scheduling library instruction sessions, maintaining calendars,
confirming classes, and preparing instructional materials.
- Assists in processing government documents – receiving, checking in, and
de-accessioning depository materials.
- Directs users to appropriate areas of the library, handles questions and
complaints, and deals tactfully with library patrons.
- Charges, renews, and discharges library materials using manual and automated
systems.
- Maintains reference desk supplies and instructional materials inventory;
orders supplies, and restocks
instructional materials as needed.
- Assists in opening and/or closing the library building.
- Performs related duties such as typing various reports, operating photocopiers,
and microform reader/printers,
locating and filing materials, enforcing library policies, processing mail,
answering phones, maintaining Reference Department signage, etc.
